Locker Manager vs Spreadsheets: Which Saves You More Time?

When it comes to managing your locker estate, spreadsheets have long been the go-to tool. They’re familiar, flexible, and easy to get started with. But as your estate grows—especially across multiple sites—those same spreadsheets can start to slow you down.

That’s where modern locker management software like Locker Manager steps in. So, which truly saves you more time: sticking with spreadsheets or switching to a dedicated platform?

Let’s break it down.

1. Data Entry: Manual vs Streamlined

Spreadsheets rely on manual input, which means every compartment, user name, and key code needs to be typed in by hand. One mistake, and the whole sheet could be off.

With Locker Manager, you can bulk upload entire locker banks in minutes. Whether you’re uploading 50 compartments or 5,000, it’s fast, structured, and designed to prevent errors from the start.

2. Searching & Sorting: Filters Make All the Difference

In Excel, finding which locker is assigned to who—or checking which are out of order—can involve scrolling, filtering, and endless clicks. Locker Manager lets you search and segment by area, availability, lock type, maintenance status, and more. It's all pre-built with locker logic in mind, so you can find what you need instantly.

3. Team Access: One Sheet or Full Collaboration?

Spreadsheets can be shared, but editing them at the same time? Risky. And version control? A nightmare. Locker Manager supports multiple users with set permissions. That means site managers, maintenance teams, and admin staff can all work together in real time, without overwriting each other.

4. Maintenance Tracking: Reactive vs Proactive

If you’re using spreadsheets, you’re likely relying on someone to flag issues manually. But that often leads to delays, missed repairs, and unhappy users. Locker Manager lets you track lockers that are out of order, assign repairs, upload photos or notes, and even order spare parts directly from the platform. It’s a maintenance manager’s dream.

5. Ongoing Support & Scaling

Spreadsheets don’t come with customer support. And as your business grows, they only get more complex. Locker Manager offers built-in downloads like user guides, key logs, and direct links to compatible parts. Plus, if you need help, our team’s just an email away.

So… Does Locker Manager Take the Win?

Let’s be honest—spreadsheets still have their place. But when it comes to managing lockers efficiently, they can’t keep up with the speed, flexibility, and smart features of dedicated software. If your locker estate is growing or just needs some TLC, now’s the time to level up with Locker Manager.