Top 5 Tips for Keeping Your Locker Estate Organised

sales67174
Jul 7
2 min read

Managing a large locker estate can be chaotic—especially when spreadsheets, scribbled notes, and outdated records are involved. Whether you're overseeing lockers in a school, gym, office, or manufacturing facility, staying on top of assignments, faults, and user changes is essential to keep everything running smoothly.

Here are our top 5 tips for keeping your locker estate organised, stress-free, and under control:

1. A Locker Management System for Your Locker Estate

Manual tracking might work for a handful of lockers, but as soon as your estate grows, spreadsheets become a nightmare. A dedicated locker management platform like Locker Manager allows you to:

Assign lockers by name, department, or user ID
Track availability, status, and faults in real time
Access everything from any device, anywhere

You’ll save hours of admin and reduce costly errors—win-win.

2. Label Lockers Clearly and Consistently

Sounds simple, but consistent labelling makes a big difference. Whether you’re using numbers, names, or QR codes, make sure each locker is easy to identify. Avoid overlapping labels or handwritten notes—clean, uniform signage creates clarity for both users and staff.

3. Schedule Regular Audits

Set a monthly or quarterly reminder to walk through your locker areas. Check for:

Unused or abandoned lockers
Damage or broken parts
Incorrect user assignments
These small audits help you spot trends early and keep your estate tidy and functional.

4. Enable Multi-User Access

Locker estates often involve more than one stakeholder—receptionists, facilities teams, department managers. A good system allows controlled access for different roles so they can:

Allocate lockers
Report faults
Run reports
This decentralises the workload and makes locker admin more efficient across the board.

5. Make Spare Parts Easy to Order

Missing keys? Broken locks? Don’t let small issues create big delays. Have a process (or better yet, a linked system) to quickly identify and order spare parts. Platforms like Locker Manager even let you mark lockers as “Out of Order” and store all your key numbers and lock guides in one place.

Final Thoughts

An organised locker estate saves time, reduces stress, and keeps users happy. Whether you're running lockers across one site or ten, these small tips can make a big difference. And if you’re still stuck with spreadsheets, it might be time to upgrade.

Want to try the smarter way to manage lockers?

👉 Start your free trial of Locker Manager today...